www.the footzone.co.uk (Website) is brought to you by the FOOT zone clinic. (‘we’ or ‘us’) whose address is 68 Gold Street, Wellingborough, NN8 4QT.
Why you should read this policy
For the purposes of the Data Protection Act 1998, the GDPR and the Data Protection Bill when in force and all other relevant legislation, the FOOT zone is the ‘data controller’ (is responsible for and controls the processing of, your personal data).
Personal data we may collect about you
Information that you provide
Personal information about you (such as your name, email address, phone number) will be obtained, whenever you complete forms on the Website.
We will also obtain personal information you provide when you fill in any patient consent forms we provide you with, send feedback, post material, contact us for any reason and by any medium, sign up for a service, share information via the Website’s social media functions, enter a competition, complete a survey or report a problem with the Website.
We will ask you to provide sensitive personal data before providing any treatments or services to you.
We may retain a record of any contact you make with us.
Personal Information about other individuals
If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:
give consent on his/her behalf to the processing of his/her data;
receive on his/her behalf and data protection notices;
give consent to any transfer of his/her data;
Information from third parties
Occasionally we may receive information about you from other sources (such as credit reference agencies or your GP), which will be added to the information already held about you in order for us to help supply our services and products to you.
Information that will be collected automatically
Device information: We may also collect information about your device each time you use the website. For example, we may collect information on the type of mobile device that you are using, the type of mobile browser that you are using, the mobile operating system that you are using, mobile network information and the time zone setting.
Location data: We may also collect information to determine your location using GPS technology or such other location sharing tracking software we may use from time to time.
How your personal data will be used
We will use your personal data for the following purposes:
to help identify you, your patient records and any accounts you hold with us.
research, statistical analysis and behavioural analysis;
marketing — see ‘Marketing and opting out’, below;
fraud prevention and detection;
billing and order fulfilment for purchases made through the Website;
to notify you of any changes to the Website or to our services or products that may affect you;
improving our services and products.
Marketing and opting out
If you give your consent, we may share your personal data with organisations who are our business partners and we or they may contact you (unless you have asked us or them not to do so) by mail, telephone, SMS, text/picture, email, about products, services, promotions, special offers and charitable causes that may be of interest to you. If you prefer not to receive any further direct marketing communications from us or our business partners, you can opt out at any time. See further 'Your rights,’ below.
Disclosure of your personal data
We may disclose your personal data to:
All healthcare practitioners that work at the FOOT zone.
Your doctor, GP or other medical professionals
other companies or businesses that become partners with the FOOT zone.
a third party who acquires substantially all of the FOOT zone assets,
in which case the personal data shall be one of the acquired assets;
our agents and service providers;
law enforcement and regulatory agencies in connection with any investigation to help prevent unlawful activity or as otherwise required by applicable law;
business partners in accordance with the 'Marketing and opting out' section above
Keeping your data secure
We will use technical and organisational measures to safeguard your personal data, for example:
We will store your personal data on secure servers using SSL technology.
While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason, we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet.
Transfers of data out of the EEA
We will make reasonable efforts to ensure that your data is not transferred outside the European Economic Area (EEA). Where we use data servers that may transfer data out of the EEA we will take steps to ensure adequate protections are in place to ensure the security of your information and give you remedies in the unlikely event of a security breach.
All information you provide to us is stored with secure data processors for the purposes of storing your data, accounting purposes and social media purposes for example. A copy of your information is also stored securely on our internal server and computers where access is restricted.
Please note that ant processors we utilise that may transfer your data to the US, comply with the EU-US Privacy Shield Framework, which is a mechanism that ensures compliance with EU data protection requirements when transferring personal data from the European Union to the United States. You can learn more about Privacy Shield here: https://www.privacyshield.gov/welcome
While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason, we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us using our contact details at the bottom of this policy.
What you can do to keep your information safe
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
We may monitor and record communications with you (such as telephone conversations and emails) for the purpose of quality assurance, training, fraud prevention and compliance.
Your Consent and Rights of Access
You can change your mind or remove or amend your consent at any time.
You have the right of access to your personal records or other information that we hold about you. There is no administrative charge for this service.
You have the right to rectify any errors in the data we hold about you. If any data or information we hold about you is inaccurate, or out of date, please contact us and we will correct this immediately.
You have the right to have the data we hold about you erased.
If you wish us to continue to store your information but wish us to keep your data separate and not process it in any way, please let us know and we will do so.
You have the right to ask us to stop processing your personal data for direct marketing purposes. You may also specify that you object to direct marketing by particular channels such as by email or telephone. If this is the case, please specify the channels you are objecting to in your communications with us.
You have the right to data portability. If you wish to obtain your data for your own purposes across different services, we will provide this information to you in a CSV file. There is no administrative charge for this service.
You have the right to object to any direct marketing.
To revise your consent, access, amend or remove your records or assert any of your rights set out above, you should send your request in writing to us at contact[at]thefootzone.co.uk.
You will need to provide proof of identity and address (e.g. a copy of your driving licence or passport, and a recent utility or credit card bill); and specify the personal data you want access to, amended or removed.
How long we will store your data
We will store your data for as long as necessary for the purpose of processing. The data will be deleted in the following circumstances:
You have withdrawn your consent to data processing
The original purpose for processing the data is no longer relevant or cannot be performed any more
The data is no longer up to date or accurate
recognise you whenever you visit the Website (this speeds up your access to the Website)
carry out research and statistical analysis to help improve the Website content, products and services and to help us better understand our visitor and customer requirements and interests;
target our marketing and advertising campaigns and those of our partners more effectively by providing interest-based advertisements that are personalised to your interests; and
make your online experience more efficient and enjoyable.
In certain circumstances, we may collect personal information about you—but only where you voluntarily provide it (e.g. by completing an online form) or where you purchase goods or services from us.
Consent (notification on the home page)
Third party cookies
We work with third-party suppliers who may also set cookies on the Website. These third-party suppliers are responsible for the cookies they set on our Website. If you want further information, please go to the website for the relevant third party.
How to turn off cookies
If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of the Website. For further information about cookies and how to disable them please go to www.aboutcookies.org or www.allaboutcookies.org.
Our contact details
We welcome your feedback and questions. If you wish to contact us, please send us an email to contact[at]the footzone.co.uk. You can also write to us at the FOOT zone, 68 Gold Street, Wellingborough, NN8 4QT or phone us on 07774 275471.
01223 633 038
We may change this Policy from time to time. You should check this policy frequently to ensure you are aware of the most recent version that will apply each time you use the Website.
Data Protection Supervisory Authority
The Data Protection Supervisory Authority in the UK is the Information Commissioners Office. Should you have any complaints about the way we handle your data, you may direct them to the ICO. More information on the ICO can be found on their website here: